Policies

The personal data we process when you submit an expression of interest includes your name and email address.

By submitting an expression of interest, you consent to receiving information, updates, and marketing about our programs. This is based on the programs you’ve applied for or shown interest in.

When you submit an expression of interest, you also consent to us using the information from the form alongside details from any application you may start through YH-antagningen. The information we use from your application includes your email, status, and selected program, which helps us tailor our communications to your specific stage in the application process.

Your email address may be shared with platforms like Meta and Google to create custom audiences, meaning we can market to people with similar interests.

Tracking Pixels
Our emails contain tracking pixels, a common way to monitor if emails are opened by recipients. Similarly, we can track whether recipients click on links and which specific links they click. This data is mainly used for statistical analysis, helping us improve our emails to make them more engaging for recipients. The handling of tracking pixels is done through Microsoft Dynamics.

Data Storage
The personal data you provide through an expression of interest is processed with your consent and stored until the purpose of the processing is fulfilled, or for up to three years, unless you withdraw your consent.

If you submit an expression of interest via Facebook, Instagram, or Google, the information will be collected from TGA Utbildning AB’s account on Meta or Google platforms and processed in our system. Data on Meta is stored for 90 days, while data on Google is stored for 30 days.

Legal Basis
Consent.

The personal data we process during an application includes your name, personal identity number, contact information (address, email, and phone number), and any documents required by the application, such as transcripts, employment certificates, and other relevant information. We also handle information about your chosen programs, school, results from any selection processes, and whether you have been accepted or not.

To apply for a program, you need to create an account on yh-antagning.se, which is the application portal we use. The personal data you provide via YH-antagning is handled by the system provider ViaEcole AB and shared with the education provider you are applying to. If you wish to delete your account, you can contact ViaEcole AB, but please note that you will not be able to complete your application without an account. For more information on how ViaEcole AB handles personal data, please refer to their privacy policy (link opens in a new window).

We process your personal data to manage your application, make an admission decision, and keep you informed about the program you have applied for or started applying to. If you are accepted, we will also use your data to send you relevant information about your studies.

Data Storage
The personal data you submit during your application is stored for three years after the application period for the program has ended, regardless of whether you are accepted or not. This is necessary to retain documentation about the application process and to demonstrate how cases were handled, for example, during inspections by the Swedish National Agency for Higher Vocational Education or if you wish to appeal an admission decision.

Protected Identity
If you have a protected identity, please contact Anna-Karin Forssén, who is responsible for admissions at AcadeMedia. Use the email address you wish to use for your application.

anna-karin.forssen@academedia.se

Legal Basis
Legal obligation and exercise of official authority.
This processing is necessary for us to make admission decisions in accordance with the Higher Vocational Education Act (2009:128) and the Higher Vocational Education Ordinance (2009:130), as well as regulations from the Swedish National Agency for Higher Vocational Education.

TGA Utbildning AB uses various digital systems, platforms, and services for managing studies, both during and after your time as a student.

The personal data we handle during your education includes your name, personal identity number, contact details (address, email, phone number), school, class, program cohort, attendance, study breaks, withdrawals and reasons for withdrawal, individual study plans, courses, start and end dates, grading records, grades, LIA (internship) placements, documentation of adjustments and learning support, as well as certificates or diplomas. Free-text information may also be included. This data is provided by you during your application, throughout your studies, or is collected and recorded by us during the course of your education.

System Specifications
TGA Utbildning AB uses various digital services for study administration, among others. Below is a specification of the systems we use and how we process your personal data in them.

• Omniway – a learning platform used for digital school administration. In Omniway, your personal identification number, name, address, email, telephone number, attendance, grade basis, and grades are processed. This data is shared with staff and educators and is deleted two years after completing the studies.
• LearnPoint – used to create AD accounts (Active Directory) for students and as a basis for synchronization with other learning platforms. The personal data processed includes your name, email, address, telephone number, and personal identification number. Stored according to AcadeMedia’s archiving procedures.
• SharePoint – is used as an internal documentation system and intranet for employees with different levels of authorization. In the system, we process your personal identification number, name, address, telephone number, email, and grades. We also document any study breaks and interruptions. Stored according to AcadeMedia’s archiving procedures.
• MYH (my pages) – is used for study documentation and communication with the Swedish Agency for Higher Vocational Education. The personal data processed includes your personal identification number, name, email, and grades.
• CSN – processes your name and personal identification number for study allowance purposes. CSN is the data controller.
• Scrive – a service for digital document signing used, among other things, for signing internship agreements. The personal data processed during e-signing includes your name, personal identification number, and email.

Legal Basis
Legal obligation and public interest
This processing is necessary for us to provide your education, manage your studies and grades, and issue diplomas, in accordance with the Higher Vocational Education Act (2009:128) and the Higher Vocational Education Ordinance (2009:130), as well as regulations from the Swedish National Agency for Higher Vocational Education.

Use in Educational Activities
If TGA Utbildning AB determines that photos, audio, or video recordings are necessary to fulfill our mission of delivering education and ensuring fair assessment, we may photograph, film, or record audio that includes your personal data without your consent. We are allowed to do this based on the legal basis of public interest under the General Data Protection Regulation (GDPR), as it is necessary for educational purposes. If such recordings are made, we will always respect your privacy, ensure they are necessary, and that they serve an educational purpose.

Legal Basis
Public interest.

Consent for External Information and Marketing
However, if TGA Utbildning AB wants to photograph, film, and/or record you and share these photos, videos, or audio recordings along with your name for informational or marketing purposes, either internally or with external parties, we will need your consent. Internal materials might include emails to staff or using the images at teacher meetings, while external marketing materials could include posting on social media or our public website.

Providing your consent is entirely voluntary and will not affect your right to equal access to education. If you give consent, you will not be notified before every instance of publication. You always have the right to contact TGA Utbildning AB to request information about which of your personal data is being processed.

Storage
The material will be published for a maximum of 3 years.

Legal Basis
Consent.